{"id":5182,"date":"2022-06-09T11:08:34","date_gmt":"2022-06-09T09:08:34","guid":{"rendered":"https:\/\/www.way2global.com\/news-from-way2global\/impaginazione-documenti-la-guida-completa\/"},"modified":"2024-08-05T10:29:04","modified_gmt":"2024-08-05T08:29:04","slug":"impaginazione-documenti-la-guida-completa","status":"publish","type":"post","link":"https:\/\/way2global.com\/en\/news-from-way2global\/layout-documents-the-complete-guide\/","title":{"rendered":"Document layout: a complete guide"},"content":{"rendered":"

Document layout<\/strong>\u00a0is a step in the translation cycle that is rarely discussed, so we have decided to put together a\u00a0comprehensive guide<\/strong>.<\/p>\n

A document\u2019s layout is the way it is arranged according to type and purpose. A financial statement, for example, must always follow strict, precise guidelines, whereas in advertising the layout is determined by the campaign\u2019s creative vision.<\/p>\n

In any case, DTP professionals in the\u00a0translation<\/strong>\u00a0industry have one task: to ensure that the layout of the translated document\u00a0faithfully corresponds to the source text<\/strong>, i.e. the original.<\/p>\n

How it works<\/h2>\n

Document layout requires great precision and attention to detail.<\/p>\n

Those responsible for this task must carefully consider a number of different aspects, including:<\/p>\n

    \n
  • Graphic elements in the footer or header;<\/li>\n
  • Size of the\u00a0margins<\/strong>;<\/li>\n
  • Type and colour of the\u00a0font<\/strong>;<\/li>\n
  • Spacing<\/strong>\u00a0between lines and individual letters;<\/li>\n
  • Size and position of\u00a0images<\/strong>;<\/li>\n<\/ul>\n

    To work on those aspects and ensure an impeccable layout, an\u00a0editable<\/strong>\u00a0document is required, i.e. one that can be modified or at least\u00a0scanned<\/strong>\u00a0to convert it into editable text with the help of specific OCR (Optical Character Recognition) applications. These are the main tools that enable a DTP professional to do their work. Let\u2019s take a closer look.<\/p>\n

    Software<\/h2>\n

    Generally speaking, we can divide\u00a0software<\/strong>\u00a0used for document layouts into two main areas depending on what is being processed:\u00a0text and layout<\/strong>\u00a0or\u00a0graphic and multimedia elements.<\/strong><\/p>\n

    The first category includes, for example,\u00a0InDesign<\/strong>\u00a0and\u00a0Acrobat<\/strong>. The former is a professional publishing application that allows you to create layouts for print and web content. Acrobat is an application for displaying a layout the same on any type of computer. It is used for print preparation, and is usually noneditable.<\/p>\n

    The well-known\u00a0Word<\/strong>,\u00a0Excel<\/strong>\u00a0and\u00a0Power Point<\/strong>\u00a0programs are part of this category. Knowing how to use the tools in the Microsoft Office suite is essential for those who work with graphic design and layouts. Files created and processed in these formats are undoubtedly the easiest and fastest to work on, which is why they are also preferred in most cases.<\/p>\n

    The second category includes software such as\u00a0Illustrator\u00a0<\/strong>and\u00a0Photoshop<\/strong>: the former is used to design and process graphics ranging from print to purely digital use, while the latter is more specifically for processing photographs and digital images.<\/p>\n

    Another valuable working tool for a DTP (Desktop Publishing) professional is\u00a0OmniPage<\/strong>, an application used to convert text from image format to editable format, which makes the layout process faster and easier. However, it must be remembered that conversions performed with these OCR (Optical Character Recognition) programs are not always successful.\u00a0Scanned documents<\/strong>, for example, are much more difficult to read using this type of program, so sometimes symbols are detected rather than words, necessitating manual intervention by the DTP professional.<\/p>\n

    This is why, to avoid misunderstandings, it is always preferable to ask customers to send documents in an editable or readable format so as to reduce the margin of error and speed up the work.<\/p>\n

    Advantages<\/h2>\n

    Entrusting document layout to a\u00a0translation agency<\/strong>\u00a0is the best choice for those who need a graphically flawless translation.<\/p>\n

    The\u00a0length of the translated document\u00a0<\/strong>often increases or decreases relative to the original text, necessitating the intervention of DTP experts to adjust the layout and ensure that it remains faithful to the original.<\/p>\n

    To perform this task, the professional must meet certain requirements:<\/p>\n

      \n
    • specific training in graphic design;<\/li>\n
    • ability to use new software and technology;<\/li>\n
    • attention to detail.<\/li>\n<\/ul>\n

      This is supplemented by practical experience through which DTP professionals improve their observation skills and perfect their graphic design expertise.<\/p>\n

      Relying on DTP experts offers the great advantage of guaranteeing the document\u2019s\u00a0graphic quality<\/strong>, as well as its linguistic adequacy. Additionally, using a translation agency with an in-house DTP department also\u00a0saves considerable time<\/strong>\u00a0(and trouble) for the customer. DTP professionals at a translation agency have a good understanding of which elements require adjustment, which method is best to use in each case, and which tools are best suited to making all the necessary changes. This allows them to do a perfect job within a short time and to respect the customer\u2019s schedule.<\/p>\n

      In conclusion, when it comes to localization, the layout is just as important as the translation. Like the words,\u00a0the layout of the text also helps reflect the company\u2019s brand.\u00a0<\/strong>Since content and image go hand in hand, both require equal investment and attention.<\/p>\n","protected":false},"excerpt":{"rendered":"

      Document layout\u00a0is a step in the translation cycle that is rarely discussed, so we have decided to put together a\u00a0comprehensive guide. A document\u2019s layout is the [\u2026]<\/span><\/p>\n","protected":false},"author":1,"featured_media":4952,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"footnotes":""},"categories":[132,11],"tags":[],"class_list":["post-5182","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-linguistic-services","category-news-from-way2global"],"acf":[],"yoast_head":"\nDocument layout: a complete guide - Way2Global<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/way2global.com\/en\/news-from-way2global\/layout-documents-the-complete-guide\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Document layout: a complete guide - Way2Global\" \/>\n<meta property=\"og:description\" content=\"Document layout\u00a0is a step in the translation cycle that is rarely discussed, so we have decided to put together a\u00a0comprehensive guide. 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