Sworn translation: what it is, how it works, and when you need it

A sworn translation is a service that guarantees faithful certified correspondence between an original document and its version in another language.

In this article, we explain what a sworn translation is, how the certification process works, when it is required, and the advantages of relying on a specialized agency.

What is a sworn translation?

A sworn translation, also known as a certified translation in some contexts, is an official translation accompanied by a sworn statement attesting to the accuracy and completeness of the translated document. Unlike a standard translation, it includes three key elements:

• the original document
• the translation, including a revenue stamp every five pages (as required by Italian law)
• the sworn statement signed by the translator

In the sworn statement, the translator declares that they have faithfully translated the content of the original document into the target language. This declaration is signed before a justice of the peace, a notary public, or the court clerk’s office. The translator assumes full responsibility for the accuracy and completeness of the translation.

How the sworn translation process works

After completing the translation, the translator takes an official oath before the competent authority. To swear a translation, the translator must:

• be at least 18 years old
• have full proficiency in both the source and target languages
• be familiar with the legal framework of the relevant countries

In Italy, there is no officially regulated profession of sworn translator, nor a dedicated national register. Depending on the competent court, the translator may be required to:

• be registered as a court-appointed expert (CTU)
• be listed with the local chamber of commerce
• be included in certified translator lists maintained by professional associations

The client’s presence is not required during the oath, which remains a formal act between the translator and the competent authority.

When is a sworn translation required?

A sworn translation is required when a formal guarantee of accuracy between the original text and the translation is needed. Common cases include:

• legal documents and contracts
• notarial deeds
• official certificates
• vehicle registration documents
• diplomas, degrees, and certificates

In these cases, a standard translation is not sufficient. A professional service capable of providing a sworn translation recognized by the relevant authorities is required.

Why choose Way2Global for sworn translations

Way2Global ensures reliable sworn translations that comply with procedures required by local authorities, thanks to:

• a team of project managers based in Milan
• a network of legal translators with expertise in local jurisdictions and international regulations
• the ability to swear documents before notaries or courts